Understanding CN 23 Customs Declaration Form: A Complete Guide for Exporters and Importers

  • The declared value of the parcel is above the standard threshold.
  • You are sending commercial goods, samples, or returns internationally.
  • Clearly specify each article (e.g., “Men’s cotton shirts”).
  • State the quantity of each item.
  • Enter item value per piece or unit.
  • 6-digit Harmonized System (HS) code for classification of goods.
  • Based on the World Customs Organization’s system.

8. Country of Origin (Box 8)

  • Tick one or more:
    • Sale of goods
    • Gift
    • Returned goods
    • Other (Specify)
  • Mention if goods are subject to quarantine, sanitary regulations, or import restrictions.

12. Licence No. (Box 12)

  • If a license is required, mention the number.

13. Certificate No. (Box 13)

  • If a certificate (like origin or health certificate) is attached.

14. Invoice No. (Box 14)

  • Mandatory for commercial items. Attach invoice copy.

15. Signature and Date (Box 15)

  • Declaration of accuracy and liability by the sender.

Sender & Recipient Details

Make sure to clearly fill in:

  • Full name and business name (if applicable)
  • Street, City, Postcode, and Country
  • Telephone number and email address (recommended for tracking and customs queries)

Instructions for Using CN 23

  • Visibility: Attach the form outside the parcel in a transparent adhesive pouch. If enclosed, a label should indicate the presence of customs documents.
  • Documentation: Ensure all required certificates, invoices, and permits are attached.
  • Accuracy: Misdeclaration can lead to fines, penalties, or seizure.

Tips for Error-Free CN 23 Submission

  • Use detailed item names (avoid generic terms).
  • Include commercial invoice for business shipments.
  • Add importer/exporter reference numbers, where required.
  • Always sign and date the form.

Importance of CN 23 in International Shipping

Properly filled CN 23 helps:

  • Speed up customs clearance
  • Comply with international trade regulations
  • Avoid disputes and penalties

Conclusion

Download CN 23 Form Template

👉 [Click Here to Download CN 23 Customs Declaration Form (PDF)]

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